Create Shipment – Logistics, Multi-drop, and Route Planning in Transport Management Software | iShiply.com

Single Pickup & Drop Off

The most common workflow: Create a shipment from a single pickup location to a single drop-off location. This is perfect for standard delivery jobs, one-off consignments, or when you want to keep things simple.

• Select Customer: Choose the customer for whom you're booking the shipment. This links the shipment to their account, applies any customer-specific pricing, and ensures the job is visible in their dashboard.
• Current Credit: See the customer's available credit (if enabled). Useful for account customers with credit limits.
• Price & Currency: Enter the price for this shipment and select the appropriate currency (if multi-currency is enabled).
• Order Date: The date the shipment is created or scheduled. Default is today, but you can backdate or schedule into the future.
• Branch: Select which branch or depot is responsible for this shipment. Ensures the job is managed by the right team.
• Customer Reference: Enter the customer’s order/job number or any tracking code they supply. Appears on all documents and is searchable.
• Shipment Weight & Unit: Enter total weight and choose units (e.g., Kg’s, Lbs). Critical for pricing, vehicle assignment, and compliance.
• Select Service: Pick the correct service level (e.g., Standard, Express, Refrigerated, etc). Service types might affect pricing, scheduling, and vehicle choice.

Pickup & Drop-off Address Sections

• Search Address: Start typing any address (Google Maps autocomplete) for fast, accurate entry. Pinpoint the location instantly.
• Map/Satellite View: Visualize exact pickup/drop-off on the map. Drag or click to adjust the pin if needed!
• Company Name: The business, warehouse, or entity at this location.
• Contact Person & Contact Number: The best person to reach at this stop, and their phone number. Drivers see this in their manifests.
• Street, City, Province, Country, Postal Code: All address details are auto-filled from the map, but you can adjust anything for total accuracy.
• Route Order: (Usually auto-set). If adding multiple stops, this determines the sequence (1 = first stop, 2 = second, etc.).
• Pickup/Drop-off Date: The date the pickup or drop is scheduled.
• Ready/Open Time: The earliest time the goods will be ready for the driver.
• Close Time: The latest time the driver can arrive.

Multi-Drop / Multiple Shipments for One Driver or Vehicle

Need to send a driver on a run with several pickups and drop-offs? Our multi-drop feature means you can add as many shipments as you need—just click Add Another Stop! Each set of pickup/drop-off fields creates a new shipment for the same driver or vehicle, letting you plan complex routes and maximize efficiency.

• Add Another Stop: Instantly creates a new shipment section below. Each section has its own pickup/drop-off, address, contact, times, and route order. You can remove extra stops with the red (X) button.
• Shipment No.: Each additional shipment is numbered for clarity. You can drag and reorder stops if needed (if your system supports drag-and-drop).
• Route Order: Make sure each stop is in the correct sequence for the driver. The system will optimize if possible, but you have full manual control.
• All Fields Above Apply: Every pickup/drop-off pair has the same fields as a single shipment (address, contact, time window, etc.), so you can customize each one.

Shipment Workflow

1. Select your customer and fill in main shipment details (price, reference, service, etc.).
2. Enter pickup and drop-off address details. Use the map for accuracy and fill in all contact info.
3. (Optional) Click Add Another Stop to add more shipments for the same driver/vehicle.
4. Set route order and schedule times for each stop to control the driver’s workflow.
5. Double-check all details, then click Next to review and confirm your shipments.

Pro Tips & Best Practices

• Use Google Maps autocomplete for speed and accuracy—avoid manual typos in your logistics workflows.
• Fill in all contact numbers for every stop—drivers rely on these!
• Ready/Open and Close times help drivers plan. Be realistic to avoid missed windows and optimize fleet routes.
• For multi-drop jobs, plan your route order for the most efficient path (or let the system optimize if available for your transport management solution).
• Always check route order and address on the map before finalizing your shipment creation.
• If you’re unsure about any field, hover for tooltips or ask support!

Frequently Asked Questions

• Can I create a shipment without a customer?
  No, a customer is required for every shipment to ensure proper tracking, billing, and compliance in your logistics management system.
• Is there a limit to the number of stops in a multi-drop shipment?
  The system supports dozens of stops, but check with your plan or admin for any specific limits in your transport management software.
• Can I reorder stops after adding them?
  Yes, you can drag and reorder stops if your system supports this feature.
• What if the address autocomplete doesn't find my location?
  You can manually enter or adjust all address fields after using the map for best accuracy.
• Do I need to fill in Ready/Open and Close times?
  They're optional, but highly recommended for efficient driver scheduling and fewer missed deliveries.